ROI calculator
What does a virtual employee deliver for you?
Use your own volumes and staff costs, or start with one of five worked business cases.
Capacity freed up
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- Hours freed per year
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- Value per year
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- Payback period
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- Net result over 3 years
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Indicative. Payback and net result include an estimated investment for implementation and running costs, based on comparable projects. Assumes 1,500 productive hours per FTE; staff cost = gross × 1.5. We work out your exact business case with you.
Business cases
Five cases, honestly calculated
The value of freed capacity, calculated with Dutch staff costs. Payback and net result include an estimated investment for implementation and running costs. For smaller processes the value lies mainly in compliance and lead time — and we tell you so.
| Case | Volume | Agent takes over | Hours freed/yr | Capacity | Value/yr | Payback | Net 3 yrs |
|---|---|---|---|---|---|---|---|
| Customer service (SMB) | 5,000 contacts/mo × 6 min | 60% | 3,600 | 2.4 FTE | €126K | 7 mo | €265K |
| Accounts payable (wholesale) | 24,000 invoices/yr × 8 min | 75% + rest faster | 2,800 | 1.9 FTE | €123K | 7 mo | €255K |
| Municipal contact centre | 150,000 contacts/yr × 5 min | 40% | 5,000 | 3.3 FTE | €175K | 8 mo | €345K |
| KYC/AML (trust office) | 600 files/yr × 4 hrs | 60% less time | 1,440 | 1.0 FTE | €55K | 13 mo | €84K |
| HR service desk (800 staff) | 6,400 questions/yr × 15 min | 65% | 1,040 | 0.7 FTE | €42K | 18 mo | €45K |
Comparison
Against the alternatives — over three years
For 2.4 FTE of customer service capacity (5,000 contacts a month).
Hiring takes 3–6 months, turnover, office hours only
€3–8 per call, less product knowledge
Plus licences and integrator; data under US jurisdiction
Cannot hold conversations or read unstructured input
Implementation included, sovereign, exit plan — we calculate the exact investment with you
Assumptions: staff cost = gross monthly salary × 12 × 1.5 (Dutch 2026 salary data for customer service, finance admin and legal staff). 1,500 productive hours per FTE. Call centre €3–8 per call. Agent platform at $2 per conversation. Freed capacity is often used for growth or absorbed through natural turnover.
Your own business case, calculated with your data
In 30 minutes we map which process fits best, what it delivers and how your data stays sovereign. No sales pitch — an honest assessment.
- Confirmed within one working day
- Video or on-site
- First ROI estimate on the spot