Orders & returns
Order processor
Reads orders from email and PDF, enters them into the ERP, processes returns and credit notes.
- Systems
- ERP, email, web shop
- Impact
- 70–85% without manual work
Wholesale, manufacturing & logistics
Orders and invoices that process themselves
Virtual employees read orders and invoices from email and PDF, enter them into your ERP and answer status and delivery questions. Your team only handles the exceptions.
Worked example
Wholesaler with 200 staff
24,000 supplier invoices a year × 8 minutes = 3,200 hours. 75% goes straight through, the rest is 50% faster.
- Capacity freed
- 1,9 fte
- Value per year
- €123K
- Hours freed per year
- 2,800 hours
Sound familiar?
What organisations in your industry run into
Orders arrive as email, PDF or Excel — and are retyped by hand.
Accounts payable falls behind during peak volumes.
Customers call for a status that is already in the system.
Your virtual colleagues
Three colleagues that deliver most in your industry
Finance
Accounts payable clerk
Reads invoices, matches them to purchase order and receipt, codes them and routes exceptions for approval.
- Systems
- AFAS, Exact, SAP, Twinfield, DMS
- Impact
- 70–80% straight-through
Scheduling
Planner
Schedules trips, appointments or technicians, processes changes and keeps customers informed.
- Systems
- Scheduling software, telephony, SMS
- Impact
- Fewer planning hours, fewer no-shows
Secure and compliant
Built for the rules that apply to you
Connects through n8n to 400+ systems, from Exact and AFAS to SAP and your own APIs.
- Disclosure that the customer is talking to AI (AI Act Art. 50)
- A human always reachable (Dutch regulators)
- Audit trail of every action
- Exit plan at delivery
Since 2017 we have built conversational AI and agents for organisations such as KLM, the City of Rotterdam, BAM Telecom and Table du Sud.
A virtual employee for wholesale, manufacturing & logistics?
In 30 minutes we map which process fits best, what it delivers and how your data stays sovereign. No sales pitch — an honest assessment.
- Confirmed within one working day
- Video or on-site
- First ROI estimate on the spot